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Kalyan City is a fast emerging residential township in the Thane district of Maharashtra state, India. It is a central suburban town and resides 54 kms north-east of Mumbai. This blog regularly shares quality academic materials. Here we also document our unique experiences and vivid memories of life. Read our lucid informative articles to excel your understanding, knowledge and success.

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Articles published on Kalyan City Life blog are inspired from our work experience, field research, study of various good books and papers, seminars and consultations from subject scholars. Our unique collection of useful study notes is an outcome of a team effort and hard work of Gaurav Akrani, Prof. Mudit Katyani and Manoj Patil.

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Steps In Human Resource Planning HRP Process



HRP is done by the HRD manager. He is supported by the HRD department. He takes following Steps in the process of Human Resource Planning HRP.


square 1. Review of Organisation's Objectives


The HRD Manager first studies the objectives of the organisation. Then he prepares a list of all the activities (jobs) that are required to achieve the objectives. He also does Job's analysis.

Steps in HRP Process

Image Credits © Christopher Pattberg.


square 2. Estimation of Manpower Requirements


The HRD manager then estimates the manpower requirement of the organisation. That is, he finds out how many people (manager and employers) will be required to do all the jobs in the organisation. Estimation of manpower requirements must be made in terms of quantity and quality.


square 3. Estimation of Manpower Supply


The HRD manager then estimates the manpower supply. That is, he finds out how many managers, and employers are available in the organisation.


square 4. Comparison of Manpower


The HRD manager then compares the manpower requirements and manpower supply.


square 5. In case of no difference


If there is no difference between the manpower requirements and the manpower supply, then the HRD manager does not take any action. This is because manpower requirements are equal to the manpower supply.


square 6. In case of difference


If there is a difference between the manpower requirements and the manpower supply the HRD manager takes the following actions.


1. Manpower Surplus


If the manpower requirements are less then the manpower supply then there is a surplus.

During manpower surplus, the HRD manager takes the following actions :-

  1. Termination i.e removal of staff.
  2. Lay-off.
  3. Voluntary retirement.

2. Manpower Shortage


If the manpower requirements are greater than the manpower supply then there is manpower shortage.

During manpower shortage, the HRD manager takes the following actions :-

  1. Promotions
  2. Overtime
  3. Training to improve quality.
  4. Hire staff from outside, etc.

square 7. Motivation of Manpower


HRP also motivates the employers and managers by providing, financial and non-financial incentives.


square 8. Monitoring Manpower Requirements


The HRD manager must continuously monitor the manpower requirements. This is because many employees and managers leave the organisation by resignation, retirement, etc. and new work force must take their place fill the manpower gap. This helps in uninterruptible functioning of the organisation.


square Human Resource Planning (HRP)


  1. What is Human Resource Planning?





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3 Comments :

  1. Diptak Das said...

    I'm a student of MBA & my minor specialization is HR. I found this article very helpful & I've bookmarked this website.

  2. Monalisa-Zimbabwe said...

    I am grateful for this website because it is well researched and honoured to have gained so much knowledge as well it is simplified article and on point.

  3. Anonymous said...

    Nice easy language to explain always use to prepartion of my exam

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